Republic of the Philippines

Department of the Interior and Local Government

NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp Crame, Quezon City

SUBJECT : Letter of Instructions 02/11

(Procedure for Collection of Tenprints of All Booked Suspects at
Police Stations Nationwide)

TO : See Distribution

DATE :

1. REFERENCES:

a. EPD IMPLAN to NHQ LOI 02/10 re: Project on Enhancing the Procedure
for the Collection and Application of Fingerprints;

b. LOI 02/10 (Project on Enhancing the Procedure for the Collection and
Application of Fingerprints);

c. LOI 03/09 (Procedure in the Submission of Tenprint Cards and Latent

Prints to the PNP Crime Laboratory for Encoding in the AFIS); and

d. LOI 04/09 (Guidelines on Utilization of AFIS “HIT”/Identical Results and

Investigation Procedure) dated November 25, 2009.

2. PURPOSE:

This Letter of Instructions (LOI) sets forth the procedure to be followed in all
police stations nationwide to ensure 100% collection of tenprints and its registration to the
AFIS, CL, setting the accountability of the COPs/Station Commanders, investigators and
fingerprint technicians and monitoring its compliance.

3. SITUATION:

Since the AFIS project became fully operational in July 2004, statistics show
that the number of neutralized/arrested persons do not match with the figures of tenprint
cards submitted to the crime laboratory. Moreover, poor qualities of tenprints have been
collected and sometimes tenprints of suspects had not been collected at all. Hence, the
potential of the AFIS has not been fully optimized.

Thus, in order to achieve higher crime solution efficiency through the use of
fingerprints as the most expeditious mode of identifying wanted criminals, there is a need to
collect 100% of tenprints of all booked suspects by way of replicating the procedures adapted
in the Model Police District Project.

4. MISSION:

The PNP PROs, PPOs, CPS, MPS and PNP CL, concurrent with their
respective mission and functions, shall ensure that tenprints of all booked suspects are
collected and submitted to the AFIS, CL for registration.
 5. OBJECTIVES:

a. To account all trained personnel/fingerprint technicians;

b. To provide technical training of personnel and logistical support to all
police stations;
c. To issue orders of concerned personnel and designate them to the
police stations/investigating units;
d. To define the accountability of all concerned;
e. To establish the procedure/flow in the collection of tenprints and its
submission to the CL;
f. To monitor the degree of compliance in all police stations; and
g. To establish more stern guidelines for the strict implementation of this
LOI in order to ensure not only the collection but accurate and timely submission of tenprints
as well.

6. EXECUTION:

a. Concept of Operation

The PROs shall organize a unit that will oversee the implementation of this
LOI and focus on the processing and collection of tenprints of all arrested suspects to be
submitted at the CL for AFIS registration and inquiry.

It shall close the skills gap by accounting their respective trained

personnel/fingerprint technicians and assign them to the police stations/investigating units to
be designated as fingerprint technicians.

PROs shall likewise provide sufficient training of personnel, ensure the

acquisition of fingerprint kits, ink and other investigative equipment, and define the
accountability of concerned personnel.

Finally, PROs shall assess and monitor the compliance of police stations
and impose sanctions for erring personnel.

b. Procedure in the Submission of Processed and Collected Tenprints

1) PPOs/CPOs shall follow the procedure as indicated in Annex A1;

2) NCR District Offices shall follow the procedure as indicated in Annex

A2; and

3) NSUs shall follow the procedure as indicated in Annex A3.

c. Tasks

1) TDIDM

a) Designated as Project Director;

b) Oversee the degree of compliance by the PROs and supervise

the proper implementation of this LOI through the Chief, Research and Analysis Division;

c) Account and maintain database of detailed reports and number of

all arrested persons by region and monitor the investigation of cases utilizing the AFIS “HIT”
results/Dactyloscopy Reports and the development of such cases including the arrest of
suspect/s through the Chief, Case Monitoring Division; and

d) Perform other tasks as directed.

 2) Director, Crime Laboratory

a) Designated as Project Manager;

Prepare to accept and process all accomplished tenprints from

b)
PCLOs (RCLOs, if no PCLOs) for subsequent registration and inquiry and to the AFIS every
Monday;
c) Account for the number of tenprints submitted per region thru the
C, AFIS, CL;

d) Provide procedures on the chain of custody of processed

tenprints; and

e) Perform other tasks as directed.

3) Regional Directors, PROs

a) Create a Committee on Fingerprint Collection at the Regional

Offices and PPO to be headed by DRDO/DDDO/DPDO with the C,RIDMD/C, DIDMD/C,
PIDMB, C, ROPD/C, DOPD/C, POPB and C, RCLO/C, DCLO/C, PCLO as its members;
(Annex A4)

b) Ensure 100% collection and processing of tenprints from all

arrested suspects by the designated fingerprint technicians during booking for submission to
the PCLO (or RCLO if no PCLO) and subsequent submission to the NHQ CL for registration,
inquiry and reference;

c) Account trained personnel and assign them to investigation units;

d) Identify other accountable persons in the implementation of this

LOI;
e) Ensure that the number of tenprints submitted to PNP CL
corresponds to the list of arrested persons in a given period;

f) Direct concerned supervisors to oversee the strict implementation

of this LOI;

g) Give due recognition to concerned personnel for their efforts;

h) Monitor the timely submission of tenprints from the police stations

to the AFIS, CL;

i) Require the OPRs to present their weekly accomplishments on

the number of arrested persons vis-à-vis number of submitted tenprints satisfied the need of
periodic review;

j) Conduct a bi-monthly periodic review on the implementation of

this LOI;

k) Discuss the accomplishments on AFIS /performance rating during

Command conferences;

l) Discuss the status /update of the project during PICE;

m) Advocate the significance of AFIS to the community thru PCR

activities/press releases;

n) Make more press releases on “HITS”; and

o) Perform other tasks as may be directed.

 4) DHRDD

a) Account and identify all personnel who had undergone training on

the processing of fingerprints;

b) Conduct training, in coordination with CL, of 50 personnel per

region quarterly in order to meet the standard number of fingerprint technicians of at least 2-3
per police stations/investigating units and as a replacement for those who would be
reassigned, promoted or retired; and

c) Perform other tasks as directed.

5) DL

a) Account for existing issued fingerprint kits and investigative

equipments;

b) Provide tenprint cards, fingerprint kits, fingerprint ink and other

investigative equipment; and

c) Perform other tasks as directed.

6) DC

a) Provide sufficient funds for the implementation of this project; and

b) Perform other tasks as directed.

7. COORDINATING INSTRUCTIONS:

a. Police Operational Procedures and other applicable SOPs in the conduct

of operation must be strictly observed at all times;

b. Respect for human rights is paramount;

c. Fingerprint technicians and Investigator-on-case shall be held liable

administratively if the suspect has not been booked including the taking of pictures. City
Directors/Chiefs of Police/Station Commanders shall also be held liable under the doctrine of
Command Responsibility;

d. Other applicable administrative sanctions shall be imposed for non-

compliance with this LOI in conformity with existing rules/circulars; and

e. D, CL and RDs, PROs shall submit their respective IMPLANS to DIDM

NLT seven (7) days upon its effectivity.

8. EFFECTIVITY:

This Letter of Instruction shall take effect immediately.

ATTY RAUL M BACALZO, Ph.D.

Police Director General
Chief, PNP
Distribution:
D-Staff; Dirs, NSUs; RDs, PROs
Copy furnished:
TDCA; TDCO; TCDS; Program Advisor to the C, PNP, JICA
ANNEX “A1”
FLOWCHART ON SUBMISSION
OF TENPRINT CARDS AT POLICE STATIONS

CPOs/PPOs

Police
Station

Investigation
Section/PIDMB

PCLO
(RCLO, if no PCLO)

FPID
PNP CRIME
LABORATORY

AFIS
ANNEX “A2”

FLOWCHART ON SUBMISSION
OF TENPRINT CARDS AT NCRPO

NCR DISTRICT OFFICES

Police
Station

DIDMD

District
CLOs

FPID
PNP CRIME
LABORATORY

AFIS
ANNEX “A3”
FLOWCHART ON SUBMISSION
OF TENPRINT CARDS AT NSUs

NSU FIELD OFFICES

Provincial
Teams/Stations

PCLO
(RCLO, if no PCLO)

FPID PNP CRIME

LABORATORY

AFIS
 ANNEX “A4”
COMMITTEE ON
FINGERPRINT COLLECTION

DRDO/DDDDO/
DPDO -Chairman/
AFIS Supervisor

C, ROPD/ C, DOPD/ C, RIDMD/C, C, RCLO/C, DCLO/

C, POPB – DIDMD/C, PIDMB– C, PCLO –
Member Member/Secretariat Member